Deadlines & Preparing Ads for Newsprint

Deadlines & Preparing Ads for Newsprint REM-R.jpg
AGAWAM REMINDER Agawam, Feeding Hills & West Springfield AD DEADLINE: FRIDAY, 10AM EMAIL AD DEADLINE: FRIDAY, 5PM CLASSIFIED AD DEADLINE: THURSDAY, 5PM EASTHAMPTON REMINDER Easthampton, Southampton & Westhampton AD DEADLINE: THURSDAY, 2PM EMAIL AD DEADLINE: FRIDAY, 5PM CLASSIFIED AD DEADLINE: THURSDAY, 5PM EASTLONGMEADOW REMINDER East Longmeadow, Longmeadow, Hampden, Springfield, Wilbraham, Enfield & Somers AD DEADLINE: TUESDAY, 10AM EMAIL AD DEADLINE: TUESDAY, 5PM CLASSIFIED AD DEADLINE: THURSDAY, 5PM CHICOPEE HERALD Chicopee, Springfield AD DEADLINE: FRIDAY, 5PM EMAIL AD DEADLINE: MONDAY, 5PM CLASSIFIED AD DEADLINE: THURSDAY, 5PM HOLYOKE REMINDER Holyoke, South Hadley, Granby AD DEADLINE: THURSDAY, 2PM EMAIL AD DEADLINE: FRIDAY, 5PM CLASSIFIED AD DEADLINE: THURSDAY, 5PM THE "ORIGINAL" PENNYSAVER Blandford, Chester, East Otis, Granville, Huntington, Montgomery, Russell/Woronoco, Southampton, Southwick, Tolland, Westfield AD DEADLINE: FRIDAY, 5PM EMAIL AD DEADLINE: MONDAY, 5PM CLASSIFIED AD DEADLINE: THURSDAY, 5PM PREPARING ADS FOR NEWSPRINT Follow these guidelines while creating your ads so that they reproduce most effectively in our newspapers. Designing for Newspaper BW ads should not have any color elements. Photos need to be grayscale. 4 color ads are CMYK. Convert all PMS colors and RGB color to CMYK. All black text and fills should only be on the black plate. The relationship between tones in an original (color transparencies, photographic prints, color and electronic artwork, line art) and tones in the printed work is known as tone reproduction and is often called contrast. Because of tone compression, newsprint reproduction has significantly less contrast than the original or magazine publications (SWOP). Type/Fonts Newsprint is very thin and dries by adsorption which can cause bleeding and spreading ink. The smallest type used should not be smaller than 6pt black. We recommended that reverse type or color type be a minimum of 12pt sans serif bold. Do not set white type to “overprint” fonts. We recommend Reverse Text to be at least 12 pt and bold. Graphics We prefer PDF, TIFF, and EPS files. All colors must be in CMYK format. Ensure all colors are prepared for process-color (CMYK) separations. Newspaper color separations are always combinations of CMYK inks. Avoid hairline rules, as they may not reproduce. For thin black lines, use a .5 point rule. Any element that is black should be made up of black ink only. Be sure to check ALL text, logos, scans, and photos. Make sure your black is 100%K, not a CMYK mix, not 0R 0G 0B, not 32R 32G 32B, not “automatic” or “rich black” or “registration”. Blacks that are not 100%K will print on all CMYK plates have a greater chance of misregistration and look fuzzy or shadowed. We are not responsible for this if your ad is not set up correctly. Make sure your white vector art is not set to overprint Grayscale and four-color scans are required to be 200 dpi. Art should be within 5% and cropped for the needs of that particular ad. All artwork and scanned photos must be included with each ad. Each graphic needs to have a name which does not include special characters (such as apostrophes or asterisks). Line art resolution should not exceed 1200 dpi. ( 600 dpi is preferred ) Photo reproduction – Spectral Highlight=0%, Highlight dot=3%, Quartertone=16%, Midtone=32%, Shadow=85%. 180 Total Ink Coverage for 4 color and 90 for grayscale. Dot Gain: 21%. Line Screen: 110 lpi. Printer Resolution: 1200 dpi. Layout Set your document to the size ordered. Avoid creating complex clipping paths in Adobe Photoshop or Adobe Illustrator because they may be impossible to image. A complex path is one that has many control points. Clear the pasteboard surrounding your document of any unnecessary items, and make sure that there are no non-printable items in the document. Check the colors in your document and eliminate non-printing and unused colors. Portable Document Format (PDF) PDF is the standard for electronic distribution of documents and is also our preferred file format. PDF files are created when a file is saved as a PostScript file then “distilled” or converted to a PDF file using Adobe’s Acrobat Distiller. Many software packages allow you to create a PDF file from within the application. These PDFs do not always generate a correctly built PDF, and can cause unexpected results in the final output so it is recommended that you use the following instructions. It is a two-step process requiring Acrobat Distiller. STEP ONE: Creating the PostScript file. STEP TWO: Distilling the PostScript file. Use the PDF-X1a 2001 setting as transparencies need to be flattened. Set the compression to 200 for grayscale and color. Set the compression to 700 for monotone. If the Ad Is Black & White: All artwork is line art or grayscale (check the mode of images in Photoshop). If the Ad Is 4 Color: All elements are CMYK (check the mode of images in Photoshop). All graphics are properly separated for color (blacks are 100% K, not any other mode) If the Ad Is Spot Color: All graphics are either grayscale or the 4 digit spot color ordered. Photos to be grayscale, Duotone or Monotone. PDFs should be the job size without any excess white space, crop marks or page infomation. E-mail address: If you have any questions please call our Graphic Design Manager, Beth Thurber at 413-525-6661 Ext. 141

Column Inch Conversion Chart for Weekly Reminder Newspapers

Column Inch Conversion Chart for Weekly Reminder Newspapers WEEKLIES_DISPLAY_AD_SIZE_CHART.jpg

The following chart consists of Column/Inch sizes for all ads being designed for our weekly community newspapers.

If you have any questions regarding this information please call Barb Perry at (413) 525-6661 x135.